Deadline to apply March 27th, 11h59 CET.
About the Agency
We are eu-LISA, the European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice. We help implement the European Union’s policies by designing, developing, and operating large-scale information systems in internal security, border management, and judicialcooperation.
Our teams develop and manage the technological architecture of the Schengen area and the EU justice domain. By equipping law enforcement and border management operators and juridical practitioners with cutting-edge technological infrastructure, we help ensure security and justice for citizens.
With a workforce of more than 24 nationalities, eu-LISA embraces an international work environment and values collaboration among colleagues from diverse backgrounds. As an equal opportunity employer, we are committed to providing a positive and enjoyable work environment. We welcome applications from all suitable candidates, irrespective of age, gender, ethnicity or social origin, disability, religion or belief, and sexual orientation.
Join us to become part of our organisational culture that fosters inclusivity and diversity. Our belief is ‘Together as one, we are making it happen’. We want our people to feel respected, valued and empowered.
About the job
eu-LISA aims to establish a reserve list from which to source top talent. Reporting to the Executive Director and the Management Board, you will support eu-LISA’s mandate and ensure that the Agency achieves its objectives, enhances its reputation, and answers stakeholders’ needs. As the Agency’s Data Protection Officer (DPO), you will be part of the eu-LISA’s administrative and management team, directly appointed by the Management Board of the Agency.
Your tasks will include a wide range of responsibilities that extend beyond the following list:
- Ensuring, in an independent manner, that the Agency internally applies Regulation (EU) 2018/1725, including in the context of the obligations applicable to the large-scale IT systems;
- Leading and inspiring the data protection team, empowering staff and coordinating activities for effective collaboration and performance;
- Informing, advising and raising awareness of the eu-LISA staff on data protection issues, including new technologies;
- Ensuring controllers and data subjects are informed of their rights and obligations;
- Providing opinions and advice to eu-LISA services on processing personal data, on the need to perform a data protection impact assessment (DPIA), personal data risk assessments and change management processes;
- Maintaining registers of processing operations and exercise of data subjects’ rights;
- Hearing and examining complaints and other requests from data subjects and conduct inquiries in the area of responsibility when is requested and not conflicting with the position of the DPO;
- Investigating issues and facts related with possible breach of data protection legal framework provisions and report accordingly;
- Monitor, assess, provide advice as regards personal data breaches and keeping a centralised register of personal data breaches;
- Drafting guidelines and procedures promoting privacy-by-design and by default principles;
- Cooperating with the controller on data protection impact assessments for processing operations;
- Consulting, responding to requests and cooperating with the European Data Protection Supervisor at their request or on the data protection officer’s own initiative, including notification of high-risk processing operations and organising internally for the systems EDPS audits;
- Cooperating with the EDPS, preparing and organising the audits as required by the legal framework to the large-scale IT systems operated and managed by the Agency;
- Participating in data protection meetings, inter-institutional cooperation and exchanges with other EU Institutions and bodies and representing the Agency towards Supervision Coordination Groups related to large-scale IT systems;
- Reporting regularly to the Executive Director and Management Board according to the Agency’s procedures
The full responsibilities, role and mandate of the eu-LISA Data Protection Officer are laid down in Regulation (EU)
No 2018/1725, providing regular updates on the status of compliance toward data protection at the Agency.
Eligibility criteria
To be eligible for recruitment and selection, you need to meet the following formal criteria, which need to be fulfilled by the deadline for application:
General conditions
- You are national of one of the EU Member States or Norway, Iceland, Liechtenstein, or Switzerland and you enjoy full rights as a citizen;
- You produce the appropriate character requirements for the duties involved;
- You are physically fit to perform your duties;
- You have fulfilled any obligations imposed on you by the laws concerning military service.
Education
- You have a level of education which corresponds to completed university studies attested by a diploma provided that the normal period of university education is four years or more,
or
- You have a level of education which corresponds to completed university studies attested by a diploma provided that the normal period of university education is at least three years or more and appropriate professional experience of at least one year;
Only qualifications awarded in an EU Member State or that are subject to an equivalence certificate issued by an authority in a said EU Member State shall be taken into consideration.
Professional experience
- You have at least 12 years of proven full-time professional experience relevant to the duties after the award of the qualification certifying the completion of studies required as a condition of eligibility as above.
Language
- You have a thorough knowledge (C1 level) of one of the 24 EU official languages and a satisfactory knowledge (B2 level) of another EU official language for the performance of your duties.
Selection Criteria
The suitability of candidates will be assessed against the following criteria during different stages of the selection procedure:
Professional experience and knowledge
- Proven expert knowledge of European data protection legal framework and practices;
- Solid professional experience related to the duties mentioned under Section “About the Job”;
- Proven experience in data protection risk assessments.
Education
- University degree in Law, Public Administration, IT, Engineering or any other areas relevant to the duties.
Personal competencies
- Ability to be quality-driven, service-minded, and results-oriented, with a strong commitment to excellence;
- Ability to build and maintain productive working relationships with various stakeholders displaying empathy with their different contexts and perspectives to find the best solutions while ensuring compliance;
- Ability to analyse complex information, to consider options in a clear and structured way, to propose and implement recommendations and to make sound decisions;
- Ability to work under pressure and with tight deadlines, to make timely decisions and to reprioritise tasks responding to changes in a rapidly evolving environment;
- Ability to find practical solutions to data protection and privacy issues;
- Ability to communicate clearly and effectively when addressing and presenting complex issues and results to senior management, ensuring clear and concise reporting;
- Ability to keep abreast of recent developments within their field of expertise and commitment to continuous learning;
- Excellent people management skills with the ability to lead, motivate, empower and develop people in an international context.
Language
- Strong communication skills in English, both orally and in writing, at least at the C15 level.
Advantageous
- Excellent knowledge of information technologies, including technical security aspect and understanding of IT operations, their specifics and requirements;
- Professional familiarity with the area of Justice and Home Affairs;
- Relevant recognised certification in the data protection field.
What we offer
Competitive salary package composed of a basic salary and various allowances:
- eu-LISA offers a competitive salary package. To begin with, the salary is determined by the grade for which you have applied. In addition, your future salary is based on the total number of years of professional experience and adjusted to the cost of living in your place of employment.
- Depending on your individual and family situation, you may be eligible for various allowances such as expatriation, installation and household allowance, dependent child, or education allowance, ensuring your financial comfort. It is important to note that salaries are exempt from national taxation, as they are subject to a tax raised by the EU.
Additional benefits: Your health and safety are our priority. We offer a wide range of additional benefits such as health insurance, including sickness and accident insurance, hospitalisation, dental care, and preventive medicine coverage. If you desire, your family members can be covered as well. In addition, we provide a generous EU pension scheme (defined benefit plan) that becomes available after completing 10 years of service within EU Institutions/Agencies or upon reaching the pensionable age from the EU pension scheme, to which both the Agency and you make monthly contributions.
Mental Health and Well-being Programme: Our comprehensive programme prioritises a healthy work-life balance, including amongst other reimbursements for health and fitness activities.
Training and Development Opportunities: We invest in your professional development and personal growth. You will have access to a wide range of training programmes and learning resources.
Flexible Work Arrangements: While you will be required to relocate permanently to the place of employment or its surrounding areas, you can enjoy a healthy balance between teleworking from this place and office presence within our hybrid working arrangements. Additionally, you can telework from outside of your place of employment for up to 10 days per year.
Generous Holiday Package: You will receive at least 24 days of annual leave per calendar year, additional leave days may be granted for age and grade, and home leave to travel to your home country, if applicable. Some special leave can be granted for certain circumstances such as marriage, childbirth, and more. On top, you will benefit from an average of 18 eu-LISA holidays, including the Agency’s end of the year closure.
Education for children: We offer access to an accredited European School in all our three sites, ensuring educational opportunities for your children.
Application process and next steps
Ready to join us in building a safer Europe? Apply now!
Before submitting your application, you should carefully check whether you meet all eligibility requirements.
Please complete your application form via the e-recruitment platform here. eu-LISA does not accept applications submitted by any other means (e.g., e-mail or post), or any spontaneous applications. Your application should contain personal details, educational background, professional experience, language proficiency, motivation letter, and responses to pre-screening questions, if applicable. Candidates are requested to support their application with adequate, concise examples of their work experience and qualification, especially if not directly addressed in the duties listed in the application under professional experience.
Please note that if at any stage of the selection procedure it is established that any of the requested information provided by a candidate is false, they will be disqualified.
If a candidate reaches the reserve list stage, they will be requested to supply documentary evidence in support of the statements that they made for this application.
If you encounter any difficulties during the application process or have any further questions, please do not hesitate to reach out to the Talent Acquisition Service. Feel free to send an email to eulisa-RECRUITMENT@eulisa.europa.eu.
Join our diverse team, where you will have the opportunity to grow both professionally and personally while enjoying the journey.
Deadline to apply March 27th, 11h59 CET.
